Share Transfer / Transmission

Enabling Smooth Succession: Facilitating Efficient Share Transfer and Transmission Processes


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Legal Dimension

Share transfer and transmission are governed by various legal provisions and regulations to ensure transparency, fairness, and compliance. These include provisions outlined in the Companies Act, Securities and Exchange Board of India (SEBI) regulations, and the Memorandum and Articles of Association of the company.


The process of share transfer and transmission follows standard procedures and guidelines set forth by regulatory authorities. These standards aim to ensure proper documentation, verification of ownership, compliance with legal requirements, and protection of shareholder rights.


Share transfer and transmission are regulated by the Companies Act, 2013, and the rules and regulations framed thereunder. These laws specify the procedures, requirements, and obligations associated with transferring and transmitting shares.

Concerned Authority

The concerned authority for overseeing share transfer and transmission is the Ministry of Corporate Affairs (MCA) in India. The MCA, along with the Registrar of Companies (ROC), plays a crucial role in regulating and overseeing the process to ensure compliance with legal requirements.

Benefits of Share Transfer / Transmission

Smooth Transition of Ownership

Share transfer or transmission allows for a smooth and legally recognized transition of ownership from one party to another. It ensures that the shares are transferred or transmitted in a transparent and documented manner, preserving the integrity of the company's ownership structure.

Flexibility in Ownership Changes

Share transfer or transmission provides flexibility to shareholders to change their ownership positions as per their needs and circumstances. It allows for the transfer of shares to family members, business partners, or other individuals, facilitating succession planning, business restructuring, or investment opportunities.

Compliance with Legal Requirements

By following the proper share transfer or transmission process, companies can ensure compliance with legal requirements and regulations. This helps in maintaining accurate records of share ownership and avoids any potential legal disputes or challenges related to ownership rights.

Protection of Shareholder Rights

Share transfer or transmission processes are designed to protect the rights of shareholders. Through the transfer or transmission process, the legal rights and obligations associated with the shares are transferred to the new owner, ensuring their rightful entitlement to dividends, voting rights, and other benefits associated with share ownership.

Documents Required

Registered office address

Unique company/certificate number

Class/type and number of shares

Business/Identity proofs


Process for Share Transfer / Transmission

Conduct a board meeting

Provide the report

Prepare a register of members

Submit the documents such as AOA/MOA and COI

Prepare and print the share certificates

Issue a public notice

online registration

Complete the process in 3 Easy Steps

Typically, the stage of answering quick questions regarding share transfer can be completed within a few days to a week.

 Once the quick questions are answered, the next step involves providing assistance and guidance for the share transfer process. This stage can take several weeks to a few months, depending on factors such as the number of shares being transferred, any applicable restrictions or approvals, and the completion of necessary documentation.

The completion of the entire share transfer process can take several weeks to a few months. This includes preparing the share transfer deed, obtaining necessary approvals (if required), updating the company's share register, and issuing new share certificates to the transferee.

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Have Questions? Find Answers Here

Share transfer refers to the voluntary transfer of shares from one shareholder to another, typically through a sale or gift. Share transmission, on the other hand, occurs when shares are transferred due to events like death, bankruptcy, or insolvency of a shareholder.

The documents required for share transfer or transmission may vary depending on the specific circumstances and legal requirements. Generally, documents such as share transfer deeds, share certificates, board resolutions, death certificates (in case of transmission), and other supporting documents may be necessary.

Share transfer may be subject to certain restrictions mentioned in the company's articles of association, shareholders' agreements, or applicable laws. Additionally, some transfers may require approval from regulatory authorities or comply with statutory filing requirements.

In certain cases, a company may have the right to refuse share transfer, especially if it violates any contractual obligations, legal provisions, or the company's articles of association. However, such refusals must be in compliance with applicable laws and regulations.

The time required for the share transfer or transmission process may vary depending on factors such as the complexity of the transaction, compliance requirements, and the efficiency of the parties involved. It is advisable to consult legal professionals or company secretaries for a more accurate timeline based on the specific circumstances.

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